Codeaza Technologies

HR & Operations Coordinator
Role & Responsibilities

First hire: Ayeza · CS background, 2–3 yrs Start: 5 Aug 2026 Reports to: Mubeen Aftab (EM) Pairs with: Zawad · Sobeeqa Confidential — internal

Grounded in recurring HR/ops issues across the EM 1:1s, weekly Internal-Tools reviews, the Mishal HR review, and the Noor offboarding + monthly payroll fires. First 30 days = HR function first (docs → onboarding → payroll); engineering-coordination scope comes after.

1

Attendance & Payroll Integrity Highest-priority risk

  • Own the daily attendance reconciliation (4 AM check) and validate data before every payroll cutoff.
  • Enforce + track the late policy (4 lates = 1 leave); surface clear late-counts/deductions to employees.
  • Manage the manual late-request / time-adjustment approval workflow; escalate shift overrides to the EM.
  • Act as the human check on HR Portal numbers — verify before payroll runs. Payroll accuracy is this role's metric, not "the portal's".
2

Onboarding & Offboarding

  • Run structured onboarding (orientation, accounts, expectations); compress + standardize the ramp.
  • Own a repeatable, confidential offboarding checklist — asset return, clearances, access revocation.
  • Track contract renewals + probation (Hojagi modules) so nothing lapses silently.
3

HR Documents & Automation

  • Generate/manage offer letters, experience letters, salary slips, JDs using the AI tooling (not manual drafting).
  • Maintain the JD library and keep role docs current.
4

Reimbursements & HR–Finance Handoff

  • Own the reimbursement process end-to-end (automated in the Hojagi portal) — no manual bank-drop scrambles.
  • Support expense reporting + financial-dashboard accuracy alongside finance.
5

Events & Team Culture

  • Own event coordination end-to-end — annual trip, mango party, anniversary: vendor sourcing, budgets (±20%), logistics.
  • Monthly on-site event supervision.
6

Coordination & Communication

  • Lead the weekly HR-led coordination calls — drive cadence + follow-through.
  • Reinstate/support weekly knowledge-sharing sessions.
  • Take over HR web management + internal-project coordination; pair with Zawad on client-facing interaction.
7

Hiring Support

  • Support the Q2 hiring kick-off — pipeline coordination, interview scheduling, candidate comms.

Guardrails

  • Confidentiality: offboarding / contract / payroll info never leaks to team channels.
  • Data-accuracy accountability: payroll integrity owned by this role.
  • Sequencing: first 30 days HR-first (docs + onboarding + payroll), then engineering coordination.

Success Metrics — First 90 Days

  • Zero payroll errors attributable to attendance data.
  • Standardized onboarding + offboarding checklists live and used.
  • Reimbursement cycle running without manual intervention.
  • Weekly HR coordination call established and consistent.